What is Form 26B?

Form 26B is the Application for Travelling Allowanceused by the Trinidad and Tobago Defence Force (TTDF). It is the cover sheet a member submits each month to claim their travelling allowance — the reimbursement TTDF members receive for travel between their home and place of duty. It is the partner document to Form 26C, which carries the detailed daily breakdown.

Who fills out Form 26B

Every Defence Force member who is entitled to a travelling allowance for the month fills in a Form 26B. That includes personnel from all five formations:

• Trinidad and Tobago Regiment (TTR)
• Trinidad and Tobago Coast Guard (TTCG)
• Trinidad and Tobago Air Guard (TTAG)
• Defence Force Headquarters (DFHQ)
• Trinidad and Tobago Defence Force Reserves (TTDFR)

What information goes on Form 26B

Form 26B asks for the same identifying information every month. The top section captures who the claimant is and how they travelled:

• Defence Force Number— your unique service number.
• Rank— recorded in TTDF shorthand (Pte, Cpl, Sgt, SSgt, WOI, AB, LS, PO, CPO, AC, LAC, FS, etc.).
• Full name— surname and first name as they appear on your service record. Female members’ names are appended with “(F)”.
• Full residential address— printed on the address line and used as your area of claimant for the kilometric lookup.
• Mode of transport— private motor vehicle, maxi, taxi, or maxi/taxi. Personal vehicle claims include the vehicle registration number.
• Total amount claimed for the month, calculated from the daily figures on Form 26C.

The gate slip

Form 26B carries the gate slipat the bottom of the page — a small table of dates that has to be physically stamped or signed by the duty officer at the gate when you report for duty. The gate slip is the audit trail that backs up your claim: the duty days on Form 26C should line up with the gate slip dates on Form 26B. The slip is printed in two halves so the gate office can keep one copy and you can retain the other.

For public-transport claims, Form 26B PT also serves as a gate-officer attestation that the member travelled by the stated public-transport mode for the listed days, so the duty officer signs the right-hand column of the table.

How AdminClaims.com generates Form 26B for you

Once your profile is set and you’ve marked your duty days on the calendar, AdminClaims.com fills in Form 26B automatically:

1. Your Defence Force number, rank, name, address, formation, and contact details come from your saved profile.
2. Your area of claimant and place of duty are read off the official kilometric chart, so the distance on the form matches the chart exactly.
3. The gate slip dates are populated from your marked duty calendar — including rotation patterns (day-on-day-off, one-in-three, one-in-four, one-in-five) and public holidays.
4. The total amount is computed at the official mileage rate and cross-references the line totals on Form 26C.

The result is a PDF or Excel file that’s ready to print and sign. The forms still need to be physically signed, attached to the gate slip, and submitted through your Company (Coy) Office for HOD and Officer Commanding approval — AdminClaims.comdoes not submit the form on your behalf.

Common mistakes to avoid

• Submitting Form 26B without Form 26C, or with mismatched dates between the two.
• Forgetting to print and attach the gate slip portion at the bottom of the page.
• Using a residential address that doesn’t match any area of claimant on the kilometric chart — this will leave the distance field blank and the form will be rejected.
• Claiming duty on a public holiday without an explicit instruction or special-duty authorisation.